Intake and Administrative Coordinator

Job Description

Mt. Prospect Academy is seeking a detail-oriented and enthusiastic Intake and Administrative Coordinator to join our team in St. Johnsbury, Vermont. As the Intake and Administrative Coordinator, you will be the first point of contact for new clients, assisting with their admission process and ensuring that our administrative systems run smoothly. You will play a key role in supporting the implementation of administrative services and maintaining essential records. This role requires excellent organizational skills, attention to detail, and the ability to work effectively both independently and as part of a team.

Responsibilities

• Complete data entry for client referrals and intakes.
• Maintain accurate and timely census data.
• Collect and manage data for case notes, service hours tracking, and client demographics.
• Ensure regulatory compliance and quality assurance for internal files.
• Order and manage office supplies and marketing materials.
• Assist in resolving technology issues affecting office productivity.
• Perform general administrative tasks such as scanning, printing, and mailing documentation.

Requirements

• Associate degree preferred.
• Experience in a professional office environment, preferably in the human services field.
• Proficiency in Office 365 (Word, Excel, SharePoint, Outlook).
• Ability to learn and master in-house software systems.
• Background check required.

Benefits

Our comprehensive benefits package includes Medical, Dental, Vision, 403b, Life Insurance, AD&D, Disability coverage, Wellness programs, Paid time off, and more.

Mt. Prospect Academy is an Equal Opportunity Employer.